Step 5: Create A Collaborative workspace
Now you’re ready for Step #5 – Create a collaborative workspace …
I know I called this series, ’10 easy steps’, but the first 4 steps are actually quite hard work! This one’s a breeze.
Whiteboard your walls
Cover your walls in whiteboards. You can’t have too many.
A whiteboard beats any software system and for many purposes. High level plans/roadmaps, key dates, design discussions, sketches of functionality, issues log, ideas, stats, status reports, topical posters, etc, etc. You name it, stick it on the wall!
Create a place for Collaboration
The whiteboarded area will be your team’s “collaboration hub”. A visibility wall. The centre of all team discussions. The place where the team meets every day (standing up). The place where you can get everything you need to know. At a glance.
Management by post-it note
Mark up a whiteboard with 5 columns. You can add more if you want to. But at least do these. Label the columns: Product Backlog, Tasks To Do, Work In Progress, Ready To Be Verified and Done!
On a post-it note or card, write the reference number and description of each Product Backlog item that is included in the current Sprint. Put these in the left-most column, ‘Product Backlog’. These notes don’t need to fully describe the functionality or requirements. They’re just reminders about what’s included in the Sprint, and indications of progress.
Then write up a note for each Task on the Sprint Backlog. Place the Tasks beside their relevant Product Backlog items, in the column labelled Tasks To Do.
When someone starts working on a Task, they should move it to the column labelled Work In Progress. When it’s ready to be verified, move it to the next column. When it’s done, it should be moved to the Done! column (remember to define what your team means by done).
This will create unrivalled visibility for you, the team, the product owner and any other interested managers and stakeholders.
In my opinion, no software tool can replace the board. People have a special tactile relationship with the board.
Like email compared with face-to-face communication, no tool will replace the sense of collaboration and teamwork this focal point provides.
Yes, it might be more efficient to use a software tool. But efficiency isn’t everything. Effectiveness is more important than efficiency.
This is so much more than a progress board. It’s an excuse for people to collaborate. And in development, where many people are not necessarily natural collaborators, it’s an important step to get the team talking. To get the team working together. As a team.
How to implement Scrum in 10 easy steps:
– Step #1: Get your backlog in order!
– Step #2: How to estimate your product backlog
– Step #3: Sprint Planning/clarify requirements
– Step #4: Sprint Planning/estimate tasks
– Step #5: Create a collaborative workspace
– Step #6: Sprint!
– Step #7: Stand up and be counted!
– Step #8: Track progress with a daily burndown chart
– Step #9: Finish when you said you would
– Step #10: Review, reflect, repeat…